There are two types of polish company registers constituting sources of the information on the entities engaged in economic activities.

The first one – for the individuals conducting the sole proprietorship – called (in short) CEIDG and the second one – providing information about companies, foundations, associations and other entities.

Polish company register – CEIDG

When it comes to the individuals – under the law applicable – they can only undertake the legal activities after the entry into CEIDG (Central Register and Information on Economic Activity) which mean that the registration is obligatory.

The entrepreneur is obliged to disclosure in the entry into register the following information:

• Trading name of the entrepreneur and the  personal identification number of the entrepreneur PESEL (as far as he possesses one);
• Date of birth of the entrepreneur;
• Statistical number of the entrepreneur (REGON) (as far as he possesses one);
• Tax identification number of the of the entrepreneur (NIP) and the information on its validity/ repeal;
• Information on the entrepreneur Polish citizenship ((as far as he possesses one)– as well as of other citizenships;
• Address of residence, address for service of documents  as well as all addresses where the business activities is performed, including the principal place of business and branch office (if it has been created);
• Contact details, such as e-mail address, website address, phone number (if the data has been included in the application for the entry into register);
• The date foreseen for commencement of the business activities;
• Specification on the nature of the business activity –in accordance to he Classification of Polish Economical Activity (PKD);
• Information on the existence or termination of the  community property system (matrimonial property);
• Tax Identification Number (NIP) and the statistical identification number (REGON) of the Civil Partnership if the entrepreneur is a partner of a one;
• information identifying the representative empowered to act on behalf of the information identifying the representative – along with the scope of matters, the representative is entitled to deal with in accordance to the Proxy document, as far as the entrepreneur has granted it to representative and reported the respective information in the application for the entry into register);
• Information on Suspension and resumption of the economic activity;
• Information on the partial capacity/legal incapacity of the entrepreneur and the legal guardianship;
• Information on the bankruptcy on the date of the termination of the said procedurę;
• Information on the legally binding dismissal of a motion for bankruptcy due to insufficiency of assets to cover the total costs of the bankruptcy proceedings;
• Information on the legally binding expiry/ revocation of the arrangement concluded with creditors in the course of the bankruptcy/ restructuring procedures;
• Information on the initiation of restructuring proceedings and its termination or legal validity of the decision approving the arrangement concluded in the course of the proceedings;
• Information on the entrepreneur’s transformation (into sole-shareholder capital company);
• Information on the prohibition of a conduct of business activity;
• Information on the sanctions barring the entrepreneur from exercising specific profession (which are subject to entry into the register of entrepreneurs);
• Information on the sanctions barring the entrepreneur from exercising the profession connected with the , education, treat and care of minors;
• Information on the date of permanent cessation of business activity;
• Information on the removal from the registry.

In accordance to the Act from July 2nd 2004 on the Freedom of Economic Activity individuals can register their business activity online. All the submits required are available online the website of the CEIDG Registry (https://prod.ceidg.gov.pl). All activities related to the entry in the Central Register and Information on Economic Activity (CEIDG) (led by the Minister of Development) are FREE OF CHARGES.

Polish company register – KRS

The second polish company register called KRS (National Court Register) provides information about companies, foundations, associations and other entities. In accordance to the Act from 20th of September 1997 on the National Court Register, the KRS consists of the following sub registers:

1. register of entrepreneurs;
2. the register of associations, other social and professional organizations and foundations and independent public health care centres;
3. register of insolvent debtors.

The Registry is public which means that everyone has the right to access the data contained in the Register through the authority called Central Information  – that provides (online) information on the entities registered in the Register and a list of documents contained in the catalogue (information are free of charges).

An excerpt from the Register downloaded online (at: https://ems.ms.gov.pl/krs/wyszukiwaniepodmiotu) holds the same legal power as the documents issued by the Central Information  – if they have features allowing to verify the data contained in the Register. It is presumed that the data entered in the Register are true. (if the data entered in the Register are contrary to the ones included in the application for the entry, the entity cannot invoke unconformity of the data in dealings with the third party acting in good faith in case the request for correction, addition or deletion of the data had not been immediately submitted by the entity).

The register contains various types of information (depending on the type of the entity to which the data relates and the specific provisions), such as for example:

• National court register number (KRS number);
• REGON number;
• Name of the entity;
• Legal form and current status;
• Date of registration in the national court register;
• Address;
• Important dates (dates of entry and removal);
• Information on the entities authorised to represent the entity;
• Information on the statutory bodies of the entity;
• Share capital (in relation to the capital companies and European Cooperative Society);
• Information on the document submitted by the entity (ex. financial statements);
• Information about the initiation and termination of restructuring and bankruptcy proceedings.

If you need any help with polish company register don’t hesitate to contact and ask a question.

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